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Owen Rogers
Owen Rogers

VERIFIED Download Export Zip

Do not worry, selecting this option this will not immediately send the project files to arXiv; instead, it displays another window which lets you download your article, complete with .bbl file, for onward submission to arXiv:

Download Export zip

a. Version(s) - Click on the dropdown and select the required project versions. You must choose at least one version for the export to work. This is a mandatory selection.b. Language - The default setting would be All languages. You can also choose individual languages to export.c. Article modified at - The default setting would be None (all the articles at that current point in the documentation). You can also choose 90 days, 30 days, 7 days or custom date range.d. Include media files - You can select this checkbox to include the media files from the export version(s), language, and date filter selection.

After a Content search is successfully run, you can export the search results to a local computer. When you export email results, they're downloaded to your computer as PST files. When you export content from SharePoint and OneDrive for Business sites, copies of native Office documents are exported. There are other documents and reports included with the exported search results.

Exporting the results of a Content search involves preparing the results, and then downloading them to a local computer. These steps for exporting search results also apply to exporting the results of a search that's associated with Microsoft Purview eDiscovery (Standard) cases.

To export search results, you have to be assigned the Export management role in Microsoft Purview compliance portal. This role is assigned to the built-in eDiscovery Manager role group. It isn't assigned by default to the Organization Management role group. For more information, see Assign eDiscovery permissions.

The eDiscovery Export Tool that you use in Step 2 to download search results doesn't support automation (by using a script or running cmdlets). We highly recommended that you don't automate the preparation process in Step 1 or the download process in Step 2. If you automate either of these processes, Microsoft Support won't provide assistance if you run into issues.

We recommend downloading search results to a local computer. To eliminate your company's firewall or proxy infrastructure from causing issues when downloading search results, you might consider downloading search results to a virtual desktop outside of your network. This may decrease timeouts that occur in Azure data connections when exporting a large number of files. For more information about virtual desktops, see Windows Virtual Desktop.

To improve performance when downloading search results, consider dividing searches that return a large set of results into smaller searches. For example, you can use date ranges in search queries to return a smaller set of results that can be downloaded faster.

When you export search results, the data is temporarily stored in a Microsoft-provided Azure Storage location in the Microsoft cloud before it's downloaded to your local computer. Be sure that your organization can connect to the endpoint in Azure, which is * (the wildcard represents a unique identifier for your export). The search results data is deleted from the Azure Storage location two weeks after it's created.

If your organization uses a proxy server to communicate with the Internet, you need to define the proxy server settings on the computer that you use to export the search results (so the export tool can be authenticated by your proxy server). To do this, open the machine.config file in the location that matches your version of Windows.

If the results of a search are older than 7 days and you submit an export job, an error message is displayed prompting you to rerun the search to update the search results. If this happens, cancel the export, rerun the search, and then start the export again.

The first step is to prepare the search results for exporting. When you prepare results, they're uploaded to a Microsoft-provided Azure Storage location in the Microsoft cloud. Content from mailboxes and sites is uploaded at a maximum rate of 2 GB per hour.

The Export results flyout page is displayed. The export options available to export content depend on whether search results are located in mailboxes or sites or a combination of both.

If you select this option, only one copy of a message will be exported even if multiple copies of the same message are found in the mailboxes that were searched. The export results report (which is a file named Results.csv) will contain a row for every copy of a duplicate message so that you can identify the mailboxes (or public folders) that contain a copy of the duplicate message. For more information about de-duplication and how duplicate items are identified, see De-duplication in eDiscovery search results.

Select the Include versions for SharePoint files checkbox to export all versions of SharePoint documents. This option appears only if the content sources of the search include SharePoint or OneDrive for Business sites.

Select the Export files in a compressed (zipped) folder. Includes only individual messages and SharePoint documents checkbox to export search results to compressed folders. This option appears only when you choose to export Exchange items as individual messages and when the search results include SharePoint or OneDrive documents. This option is primarily used to work around the 260 character limit in Windows file path names when items are exported. See the "Filenames of exported items" in the More information section.

Select Export to start the export process. The search results are prepared for downloading, which means they're collected from the original content locations and then uploaded to an Azure Storage location in the Microsoft cloud. This may take several minutes.

You may have to select Refresh to update the list of export jobs so that it shows the export job you created. Export jobs have the same name as the corresponding search with _Export appended to the search name.

Because anyone can install and start the eDiscovery Export tool, and then use this key to download the search results, be sure to take precautions to protect this key just like you would protect passwords or other security-related information.

Due to high network activity during download, you should download search results only to a location on an internal drive on your local computer. For the best download experience, follow these guidelines:

The eDiscovery Export Tool displays status information about the export process, including an estimate of the number (and size) of the remaining items to be downloaded. When the export process is complete, you can access the files in the location where they were downloaded.

Export Summary An Excel document that contains a summary of the export. This includes information such as the number of content sources that were searched, the estimated and downloaded sizes of the search results, and the estimated and downloaded number of items that were exported.

Whether the message is a duplicate message if you enabled the de-duplication option when exporting the search results. Duplicate messages have a value in the Duplicate to Item column that identifies the message as a duplicate. The value in the Duplicate to Item column contains the item identity of the message that was exported. For more information, see De-duplication in eDiscovery search results.

Unindexed Items An Excel document that contains information about any partially indexed items that would be included in the search results. If you don't include partially indexed items when you generate the search results report, this report will still be downloaded, but will be empty.

Skipped Items When you export search results from SharePoint and OneDrive for Business sites, the export will usually include a skipped items report (SkippedItems.csv). The items cited in this report are typically items that won't be downloaded, such as a folder or a document set. Not exporting these types of items is by design. For other items that were skipped, the 'Error Type' and 'Error Details' field in the skipped items report show the reason the item was skipped and wasn't downloaded with the other search results.

Trace.log Contains detailed logging information about the export process and can help uncover issues during export. If you open a ticket with Microsoft Support about an issue related to exporting search results, you may be asked to provide this trace log.

If you're exporting mailbox items from a content search that returns all mailbox items in the search results (because no keywords where included in the search query), partially indexed items won't be copied to the PST file that contains the unindexed items. This is because all items, including any partially indexed items, are automatically included in the regular search results. This means that partially indexed items will be included in a PST file (or as individual messages) that contains the other, indexed items.

If you export both the indexed and partially indexed items or if you export only the indexed items from a content search that returns all items, the same number of items will be downloaded. This happens even though the estimated search results for the content search (displayed in the search statistics in the compliance portal) will still include a separate estimate for the number of partially indexed items. For example, let's say that the estimate for a search that includes all items (no keywords in the search query) shows that 1,000 items were found and that 200 partially indexed items were also found. In this case, the 1,000 items include the partially indexed items because the search returns all items. In other words, there are 1,000 total items returned by the search, and not 1,200 items (as you might expect). If you export the results of this search and choose to export indexed and partially indexed items (or export only partially indexed items), then 1,000 items will be downloaded. Again, that's because partially indexed items are included with the regular (indexed) results when you use a blank search query to return all items. In this same example, if you choose to export only partially indexed items, then only the 200 unindexed items would be downloaded. 041b061a72


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